F.A.Q.

How do I order supplies?

A requisition form must be filled out and handed in to our department Inbox, located on the Reception Desk in room 801. Forms must be fully completed or risk chance of not being processed.

You can download  a copy of the requisition form HERE.

**PLEASE NOTE**
Chemical Supplies not exempt from this list will be shipped to Chemical Tracking System, located at 200 Pupin. Please call extension 4-7469 for more information.

Orders up to $2,499.99 (AKA EZ-PO's):

- Get a quote from vendor. The university does have a preferred vendor list for discounts. They may be found here.
- Fill out a requisition form (found in the department mailroom).
- Have your advisor sign the requisition form and give an account number.
- Place the completed form in the department Inbox, located in the Front Office.
- Once your order is placed, a copy of the Purchase Order will be placed in your mailbox. Please use this as a reference when calling the vendor to check on your order.

Orders between $2,500 and $9,999.99:

- These orders must go through the Purchasing Department
- Please get two different quotes from different vendors, if possible. The university does have a preferred vendor list for discounts. They may be found here.
- Fill out a requisition form (found in the department mailroom) AND sole source justification.
- Have your advisor sign the requisition form and give an account number.
- Place the completed forms in the department Inbox, located in the Front Office.
- Once a Purchase Order has been generated, a copy will be forwarded to you via e-mail. Please use this as a reference when calling the vendor to check on your order.
- Since a requisition must go through the Purchasing Office, please allow at least a week for a Purchase Order to be generated.

Orders $10,000 and higher:

- These orders must go through the Purchasing Department
- Please get three different quotes from different vendors, if possible. The university does have a preferred vendor list for discounts. They may be found here.
- Fill out a requisition form (found in the department mailroom) AND sole source justification.
- Have your advisor sign the requisition form and give an account number.
- Place the completed forms in the department Inbox, located in the Front Office.
- Once a Purchase Order has been generated, a copy will be forwarded to you via e-mail. Please use this as a reference when calling the vendor to check on your order.
- Since a requisition must go through the Purchasing Office, please allow at least a week for a Purchase Order to be generated.

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What if I am expecting a package?

All incoming chemicals will be delivered and managed by the Chemical Tracking System. Once they receive the package they will notify you via e-mail. CTS is located at 200 Pupin. You may contact them at extension 4-7469.

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Where do I pick up my paycheck?

If you receive a paycheck Mary will contact you via e-mail when it is ready to be picked up. All checks will only be distributedto the sole addressee via the Front desk in room 801; No one will be allowed to pick up someone else's paycheck. Signature authorization will be required.

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How do I get reimbursed for travel and business expenses?

Please fill out a Reimbursement form per travel/business expense. You can download a copy of the form HERE.

For Travel Expense Reimbursement:

  • Please include a copy of the conference or meeting you attended, if applicable.
  • Have your advisor give an account number and sign the form.
  • Answers on Travel Expense Reimbursement questions can be found via Columbia's policy pages, found HERE.
  • For any missing receipts, a Missing Receipt Worksheet must be complete and submitted. You can find the form HERE.

 

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How do I sign up for Direct Deposit?

There are two types of direct deposit. You may find both forms:

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How do I reserve a Conference Room?

The department has three conference rooms available for reservation.

  • Room 811
  • Room 813
  • Room 826

To reserve one of these three rooms, please visit the Main office on the 8th floor. At the front desk you will find a Day Planner where you may write in your reservation if it is available.

Please include your Full Name, Time and Room you are reserving.

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How do I print a large poster?

The department has a plotter printer for printing large sized documents. The printer can output posters with a 40" height and roughly 60" in length.

This printer is only available until 4 pm Monday through Friday. Please contact Ariel Sanchez to schedule a time to print your document. *Final* versions only.

The recommended format for your files is PDF or a (single slide) Powerpoint file. Please bring your file on a CD or USB flash drive.

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How do I gain swipe access to Room XXX?

Please fill out the Security Access Application and ask your professor/advisor to email Ariel Sanchez to verify your access. Any student without verification will not be granted access.

Door locks will be reprogrammed every other Friday.

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How do I gain access to use the department copier?

The department copier is reserved for Faculty and Administrative use. If you require access to the copier, please ask your advisor to contact Ariel Sanchez. You will then receive a unique code and password that will allow you to access the copier.

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